Envirium Life Sciences (ELS) is a green industrial group based in Limelette, specialising in the production, processing and supply of natural products for the food, beverage, cosmetics and healthcare industries. The product portfolio includes cocoa, vanilla, green pepper, coffee, chia seeds, and other natural raw materials. The team is united around the values of sustainability, traceability, biodiversity and collaboration with smallholders. Their division is experiencing strong global growth and continues to develop through ambitious projects.
For more information, please visit their website: https://www.envirium.be/
Translated with DeepL.com (free version)
RESPONSIBILITIES
As an administrative and financial assistant (M/F/X), you will report directly to the Finance Department and play a key role in the administrative, financial and logistical management of the company.
Your main tasks will be as follows:
General Administration:
- Performing various secretarial tasks (managing emails, welcoming visitors, ordering supplies, etc.).
- Improving the computerised filing system at group level.
- Ensuring administrative coordination between the subsidiaries and the head office based in Belgium.
Financial Administration:
- Issuing sales invoices for Envirium Life Sciences and Virunga Origins and following up on them in collaboration with the various departments.
- Receiving incoming invoices and applying the validation procedure.
- Verifying and carrying out financial transactions in agreement with management.
- Transferring financial documents to the accounting firm.
- Encoding bank statements and reconciliations.
Sales administration:
- Liaising between customers and subsidiaries/factories.
- Handling customer complaints and tracking order and delivery status
- in coordination with the sales department and subsidiaries.
- Support for sales representatives and back office.
- Organising and participating in sales events in collaboration with
- sales representatives (trade shows, trade fairs, exhibitions, etc.).
Organisation des Evènements
- Organisation logistique et administrative d’événements internes (séminaires, management review en interne, réunions du conseil d'administration, assemblées générales, team-buildings, fêtes d'entreprise, etc.)
- Réservation et organisation des voyages professionnels pour les managers.
Logistics Administration:
- Management and monitoring of stocks (samples and small volumes) in Belgium, ensuring stock levels and expiry dates are maintained.
- Sending samples (customers, analyses).
- Shipping small quantities of goods to customers.
- Planning certain product shipments to customers and organising these shipments with carriers and customers.
- Monitoring customs logistics operations (import/export, transport, purchases, shipments of goods).
- Ensuring that transport documents comply with national and international regulations, in collaboration with internal teams and subsidiaries.
PROFILE
- You have a bachelor's degree with at least 3 years of professional experience in a similar position.
- You are fluent in French and have a good level of English.
- You are comfortable with MS Office tools and have good interpersonal skills.
- You are organised and structured, and you demonstrate great rigour in your work.
- You are versatile and proactive in the face of the unexpected.
- You work independently within a team and are proactive in making suggestions.
- You enjoy working in an international environment.
OFFER
- The opportunity to join a company with big ambitions and a commitment to sustainability.
- A corporate culture that encourages personal fulfilment and skills development.
- A permanent contract with an attractive salary package.
- The possibility of working from home one day a week.
- A dynamic team on a human scale.
Your application will be treated in complete confidentiality.